Auditor FAQ
Why do we need Auditors?
AYSO is a single nonprofit organization and certain financial standards must be followed to maintain this status. Extra care is taken because the assets and the liabilities of each Region belong to the entire organization.
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Why do I need to be trained?
Training and Certification ensures that volunteers understand the available resources and the responsibilities of their positions. It also offers the best hope that every family will receive the best possible AYSO experience.
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What are the responsibilities of an Auditor?
The Auditor performs an annual “check-up” of the Region’s financial activities and reviews the National Accounting Program (NAP) report periodically. The Auditor must report to Section Director or National Office on any large unusual transactions.
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What training is offered to an Auditor?
AYSO offers orientation by the Regional Commissioner, Board and Staff Introductory Certification (BASIC), eAYSO training as well as additional training during Section meetings/conferences/events.
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What is the time commitment?
Speak to your Regional Commissioner about how much time your position requires.
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Are there any restrictions on who can be the Auditor?
The Auditor cannot be a board voting member or a person related to the Regional Commissioner, Treasurer, Area Director or Section Director. If the Auditor worked previously as Treasurer, she cannot audit her own work.
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Who does the Auditor report to?
The Region Auditor reports to the Regional Commissioner. The Area Auditor reports to the Area Director or above. The Section Auditor reports to the Section Director or the National Office.
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When do I perform the Annual Audit?
The Annual Audit is performed at the end of the fiscal year, which is June 30. The Auditor can arrange a convenient time with the Treasurer and/or Regional Commissioner.
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Where do I start?
Notify the Treasurer of your audit plan and when you would like to begin. Then send the Request for Documents Memo to the Treasurer.
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Who is included in the reporting process?
Include the Treasurer, the Regional Commissioner and possibly the Registrar.
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How do I go about it?
The procedure is in place and the forms have already been created. Use the checklist provided and your common sense. If you sense a discrepancy or problem, investigate further. Use the “smell” test–if it “smells” bad, it probably is bad.
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What do I do if I need help?
First contact your Area Auditor or Area Director. If you need further assistance, contact the Section Auditor or Section Director or the National Office. In some cases, you may need to hire an independent Certified Public Accountant (C.P.A.) – but you will first need approval from your Region. The Region will be responsible for payment.
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How does AYSO protect its volunteers and athletes?
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Safe Haven™
Safe Haven™ is a program designed to address a growing need for child and volunteer protection. There are four elements in the Safe Haven™ intervention cycle: Create Policies, Screen Volunteers, Train Volunteers, and Promote Education and Awareness. These are intended to stop child abuse and its agents before they get into the program.
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The Volunteer Protection Act of 1997
This law grants immunity from certain types of prosecution for volunteers who meet its requirements. In order to receive full protection under the law, AYSO volunteers need must: 1. be properly trained and certified; 2. be performing duties as laid out in a position description; 3. act within the scope of AYSO’s Policies, Procedures, and Guidelines.
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AYSO Certification
YSO’s goal is to provide training certification for all its volunteers. Certification offers the hope that every AYSO child will be treated with understanding, compassion, and respect.
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Kids Haven™
The national media has focused on the negative, even violent, behavior of players, coaches and parents involved in youth sports. Kids Haven™ is a dynamic program targeted to eliminate negative sideline behavior. Kids Haven™ buttons and signs are distributed throughout the Region and parents are asked to sign the Kids Haven™ Pledge promising to behave within the guidelines of the program.
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What are AYSO’s Supervision Protocols?
While performing duties related to an AYSO volunteer position, the volunteer is:
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Subject to the bylaws, rules, regulations, policies, procedures, and guidelines of AYSO.
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Under the overall authority of and directly supervised by the Regional Commissioner.
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To maintain the recommended adult to child supervision ratio of 1:8 or less; that is one adult for every eight or fewer children and two adults (one of whom may be the coach and one of whom should be of the same gender as the group) present at all times. For the protection of both the children and the volunteer, no volunteer should permit himself or herself to be alone with any child or group of children (except his or her own) during AYSO-sponsored activities.
